Privacy policy – Job applicants
| Filing system name | Hiring filing system |
| Contact | HR, VP Mervi Leipijärvi |
| Contact information | Contact information Digita Ltd PO Box 99, 00521 Helsinki Jämsänkatu 2 00520 Helsinki tel.+358 20 411 711 Business ID 2488970-5 |
| Personal data processed | The filing system is used to process and maintain job applicants’ personal data for the purposes of filling vacancies. The nature of the processed data varies, but typically includes the following: name, contact information, date of birth, education, work experience, skills, hobbies and wishes regarding possible positions and pay. |
| Purpose and basis for processing personal data | Personal data is processed in the following processes: the application process (incl. processing of applications and interviews), performance of possible personal estimations, inspection of credit information (only in the case of certain applicants), security clearances and drug testing (in the case of selected applicants). Regular data sources Data is collected from the job application submitted by the applicant and via interviews. The data may be supplemented by requesting further information from the applicant. |
| Regular data sources | Data is collected from the job application submitted by the applicant and via interviews. The data may be supplemented by requesting further information from the applicant. |
| Disclosure of personal data | Personal data may be disclosed to Digita’s partners for the purposes of processes related to hiring, such as aptitude assessment. Data is only transferred to the extent required to undertake the aptitude assessment process. Personal data is not transferred outside the EU/EEA. |
| Data storage period | Data is stored for the duration of the hiring process, after which it is transferred to the archive, where it is stored for up to 12 months following the hiring decision. |
| Automated decision-making | Data in the filing system is not used for automated decision-making, such as profiling. |